POSITION TITLE: Special Programs Coordinator
Operating within the Expanding Food Accessibility organizational strategy, the Special Programs Coordinator is responsible for management, sustained growth and evaluation of the following Brazos Valley Food Bank (BVFB) Special Programs – BackPack, Senior Bags and School-Based Food Pantries. In the near future, the Program Coordinator will also indirectly manage the Kids Café Program through supervision of the Kids Café Coordinator. The Special Programs Coordinator reports to BVFB’s Programs Manager.
• Act as primary liaison with organization representatives that partner with BVFB on these programs regarding the following:
o Program policies and procedures
o Required paperwork
o Annual Monitoring visits
o Logistical concerns
• Handle new requests for BackPack, Senior Bag and School-Based Food Pantry programs
• With guidance of Program Manager, work to expand, add or if needed remove partners
• Ensure that all aspects of all programs adhere to Feeding America program standards
• Thoroughly review funder/grant contracts associated with the programs and ensure that requirements are implemented and followed
• Oversee budgetary expenditures for programs
• Develop narrative and statistical content for required funder, Houston Food Bank, other progress reports
• Handle program data management, including data entry and analysis
• Enhance and/or develop evaluation methods for all programs
• Development of training/mentoring programs for new partners
• Work with the Houston Food Bank (HFB) staff to ensure Kids Café Coordinator and Kids Cafe program maintain compliance with program guidelines
o Direct supervision of the Kids Café Coordinator
o Assistance with maintaining and growing program sites
o Assistance with problem-solving at the local level
• Recruits, trains and manages program specific volunteers and interns
• Serves as liaison for program coordination with BVFB staff around logistics, deliveries, etc.
• Handles Public Relation opportunities regarding Special Programs, when applicable
• Attends all scheduled staff meetings
• Attends all scheduled supervision sessions with Program Manager
• Actively participate in BVFB Committee Meetings
• Follow all Personnel Policies & Procedures
• Performs additional duties as assigned by Supervisor in support of the goals of BVFB
• Perform additional duties as assigned
• Bachelor's degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA), with major course work in Social Sciences, Sociology, Psychology, or a related field and/or relevant work experience in social work, or related field.
• 3-5 years program management experience
• 1-2 years of supervisory experience
• At least one-year of program delivery experience
KNOWLEDGE & SKILLS
• Excellent written, oral and interpersonal communication skills
• Ability to understand and organize detailed information and to write about or talk extemporaneously on that information
• Excellent follow-through
• Ability to understand and consider the bigger picture when decision making
• Budget development and oversight
• Experience working with underserved populations
• Knowledge of hunger and poverty issues
• Ability to collect and analyze data for program evaluation
• Proven ability to develop and strengthen new relationships/partnerships
• Ability to work cooperatively under pressure with a diverse range of people. Demonstrated ability to communicate tactfully with all members of society.
• Ability to juggle multiple projects with attention to detail and accuracy while adhering to deadlines in a high-energy, fast-paced environment.
• Ability to manage time efficiently and to work independently with minimum supervision
• Good judgment and discretion; strong ethical character capable of handling confidential information.
• Proficiency in Outlook, Word, PowerPoint, Excel, Google drive – including Docs and Sheets
• Ability to work effectively with other Food Bank staff and volunteers
• Ability to be certified in First Aid and Food Handling
• Must be able to pass criminal background check
• Current driver’s license and ability to use personal vehicle for BVFB business (mileage reimbursement for work travel)
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry up to 50 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
• Conditions may include working inside, working outside, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
• Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, and automobile