Business Coordinator I
Business Coordinator I
System Member Institution/Agency
TEXAS A&M UNIVERSITY (TAMU)
TRANSPORTATION SERVICES / 02-300540
$33,362 or commensurate
Job Open Date
Job Close Date
Budgeted/Benefits - Full-Time
PIN/HR Tracking #
Is this position restricted by the Patriot Act?
Is this position D.O.T. regulated?
EEO AA Statement
The Texas A&M System is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
Position Summary Information
The Business Coordinator I, under general supervision, provides staff support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and unit budget data as directed by supervisor.
Required Education and Experience
Bachelor’s degree or equivalent combination of education and experience. Two years of related experience in general office, accounting, or personnel operations.
Preferred Education and Experience
Bachelor’s degree in business administration or closely related field. Experience in task management and supervisory experience. Experience in managing business operations.
Required Licenses, Certifications, or Registrations
Valid driver’s license. Must be able to obtain State of Texas class “C” vehicle operator’s license within 30 days of employment.
Preferred Licenses, Certifications, or Registrations
Required Special Knowledge, Abilities, and Skills
Working knowledge of spreadsheet and word processing. Ability to multi-task and work cooperatively with others.
Preferred Special Knowledge, Abilities, and Skills
Other Requirements or Other Factors
Preferred Other Requirements or Other Factors
Special Instruction to Applicants
ONLY COMPLETE APPLICATIONS WILL BE CONSIDERED, attached resume’ will NOT substitute for completed application. Items left blank on application will disqualify individual from further consideration. Please include two current or past supervisors’ information for references. Resume required.
Detailed Job Duties
Process refund vouchers for returned permits or appeal refunds, including FAMIS entries. Responsible for daily deposits and completion of deposit paperwork. Process Automatic Payroll Deduction including: billing and reconciliation; transferring data files between university payroll system and our business management software; depositing payments; requisitioning refunds; reviewing reports; researching exceptions; sending notification of non-payment; and deactivating unpaid permits. Explain and apply policies and procedures regarding payroll deduction. Closeout and reconcile daily on-line transactions. Responsible for processing refunds for online purchases using the interface provided by the university-selected electronic payment processing company.
Coordinate fiscal activities of the Customer Assistance Unit with little direct supervision. Responsible for using business management software to escalate unpaid citations and print citation notices. Verifies physical inventory against reported inventory and investigates any discrepancies. Reports unresolved discrepancies to supervisor for further review/action.
Order, purchase and/or pick up supplies. File paperwork, reports and vouchers. Manage storage and destruction of unit business files according to record retention schedules and policies. Maintain Procedure Manual for area of responsibility.
Serves as back up and support during peak periods as needed in other functions in the office, such as answering the phones. Serves as back up to Lead Office Associate responsible for citation adjudication processes.
Transportation Services is committed to providing courteous, responsive, quality service to our customers by fostering a respectful, positive, and welcoming environment for all. Employees are responsible for the following: representing the department to internal and external customers by actively supporting diversity; maintaining 100% “on time” compliance with all university required training for all employees; approving time worked and requesting appropriate leave in a timely manner; reading and responding to e-mail; reviewing/reading information listed on the department intranet; performing assigned tasks in a safe manner and utilizing personal protective items/equipment as appropriate or instructed by supervisor or department; reporting unsafe actions or conditions to supervisor immediately and supporting and following unit/department safety guidelines, practices and policies. Persons in this position will be required to drive state vehicle to travel to various parts of campus and are considered essential when the University declares an emergency, campus closure, class cancellations, etc.
Perform other duties as assigned.
Hiring Supervisor Email
Hiring Supervisor Phone Number
Is the Hiring Supervisor a Faculty Member?
Kelley Ervin, Darla Guerra, Noah Nettles
HR Liaison Phone Number
HR Liaison Email
Online Applications Accepted?